As technology progresses, people have innovated ways to make tasks consume less time and become more efficient. Every corner of our daily lives has become increasingly digitized thanks to several technological innovations. A digital signature is an example of this innovation. Gone are the days of printing hundreds of paper– only to get them physically signed with a pen. A digital signature can help you cut off the time you need to sign documents while possessing the same value as a physical signature. Read this article to learn the benefits of switching to a digital signature.
What is a Digital Signature?
Now, you might wonder about the differences between a pen/wet signature, an e-signature, and a digital signature. Look at the table below to find out.
How does Digital Signature work?
The image above shows how you create a digital certificate to get your digital signature, involving secure biometric verification processes. Firstly, you need to register yourself. It is our first-step measure to verify your identity. Then, you need to complete a quick E-KYC and Biometric Verification process. It ensures that you are physically present and helps thwart the use of stolen identity to sign documents. Once you complete the verification, we will send out an email confirmation to you as a notification that you are officially registered and able to use your digital signature. Our digital signature system allows you to sign multiple documents at once. It is possible to invite others to sign the document, making this process more efficient and hassle-free.
Digital signature complies with Indonesian law. As per UU ITE No 11 Tahun 2008 Pasal 5 ayat 1 electronic documents/information and their printed form are valid legal documents. That means a document signed with a digital signature holds the same legal validation as a document signed with a physical signature.
In fact, 69% of People Surveyed Prefer Digital Signature
A yearly review by Finances Online states that digital signature is preferred by 69% of survey respondents when compared to physical signatures. That is because digital signature provides a more smooth and efficient document signing process and carries numerous benefits and advantages compared to its traditional counterpart. These include:
- Efficiency and speed. Digital signatures enable you to sign multiple documents at once without needing to print them out one by one. The digitized process also ensures that no accidents, such as water accidentally spilled on the document or the document being ripped hinder the signing process.
- Cost reduction. Fewer physical resources are needed for the digital signature process, which helps reduce costs in the long run.
- Environmental benefits. The digital signature process requires no papers.
- Increased security. Digital signature safe keeps your documents from forged signatures and tampering.
- Increased mobility. A digital signature can be used anywhere and anytime, so remote workers can sign documents without being present. That also helps increase mobility as the digital signature is compatible with multiple devices. Documents can get signed on the go.
The graph above from Aberdeen shows the reasons why businesses are switching to digital signatures. The number one motivation is that in the digitized world, customers expect that every process can be done digitally without being physically present to sign a document. The second motivation is that more people are becoming aware that digital signatures are legally accepted. That shows how crucial digitizing is for the best customer experience.
A digital signature is a flexible system that can be utilized according to each industry’s needs. Here is how each industry type can make use of digital signature:
- The healthcare industry. Electronic health records (EHRs) can be signed using digital signatures. It can help to ensure the accuracy and security of patient data.
- The legal industry. Contracts and other legal documents can be signed using digital signature. It can help to reduce the risk of fraud and ensure the validity of documents.
- The financial industry. Financial transactions can be signed using digital signature. It can help protect against fraud and ensure the security of financial data.
- Education. Transcripts and other academic documents can be signed using digital signature. It can help to ensure the authenticity of those records.
- Logistics. Shipping documents can be signed using digital signatures. It can help to ensure the accuracy and security of shipping data.
- Technology. Software licenses and agreements can be signed using digital signature. It can help to protect against software piracy and ensure the authenticity of software.
biometric verification digital certificates digital signatures eKYC non-repudiation
Last modified: November 1, 2023
